PA/Office Manager (Cape Town)

Location: Cape Town, Western Cape
Date Posted: 08-06-2018
Job Specification for PA/Office Manager


Minimum Requirements:
  • Matric and relevant tertiary qualification would be advantageous
  • Minimum of 4 years working experience in a PA / Office Management  position preferably within the Recruitment Industry / Corporate environment
  • Relevant staff management, recruitment and HR experience
  • Strong financial acumen is a pre-requisite with relevant creditors / debtors experience (bookkeeping experience up to trial balance will be advantageous)
  • Medical aid submission and insurance claims experience
  • MS Office with advanced PowerPoint, Excel and Pastel experience
  • Relevant social media knowledge i.e. LinkedIn, Twitter, Facebook
  • Minimum typing speed of 40 wpm
  • Exceptional verbal and written communication skills at corporate level
  • Thrive under pressure in a competitive environment
  • Able to multi-task and ensure all tasks are completed within given timeframes
  • Well organised and pedantic when it comes to attention to detail
  • Good time management and able to delegate when required
  • Decisive and assertive when appropriate
  • Use own initiative and be proactive
  • Have a valid driver’s licence and own vehicle
  • Prepared to work after hours if and when required
 
Key Performance Areas:
 
  • Financial Management: In conjunction with the Director and Accountant:  Debtors, Creditors, SARS e-filing, PAYE, UIF, Account Payments and Invoicing.
  • Reporting: Collate all reports on sales and special projects and distribute to relevant persons
  • Marketing: Manage and design all special project and events marketing material. Prepare adverts for candidates or positions to be marketed via social media and other relevant advertising platforms and increase brand awareness
  • Support:  Manage Director’s diary (business and personal), prepare visual presentations on PowerPoint and take details minutes at meetings. When required respond to emails/faxes on behalf of the Director
  • Maintenance: Resolve all IT concerns and issues timeously and liaise with service providers. Ensure all office maintenance issues are resolved and use initiative with regard to this
  • Travel Arrangements:  Ensure prompt execution of travel arrangements (domestic and international), requisitions, visa applications, FOREX applications, accommodation, etc.
  • Human Resources: Supervise office staff. Recruit new staff and manage the complete induction and training process. Monitor skills development needs/gaps and implement relevant training programmes. Ensure updated knowledge of software programmes and where required provide training to staff.
 
In Return our Client Offers:
 
  • Permanent Employment
  • Monthly salary negotiable (pending experience, skills, qualification and track record)
  • Ongoing training and support
  • Strong management structure
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