Properties Facilities Manager (East London)

Location: Quigney, East London, Eastern Cape, South Africa
Date Posted: 11-10-2018
The Properties Facilities Manager will report to Head Properties. To plan and manage the operation and maintenance of our client's facilities and plants to prolong their life cycle and achieve a high level of customer satisfaction. 
 
KEY DUTIES AND RESPONSIBILITIES
 
The Key Performance Areas will encompass:
 
Manage systems administration.
 
  1. Ensure that all systems administration is up to date;
  2.  Constantly ensure that CAFMS processes are aligned with our client's Policies and Procedures;
  3.  Ensure the system is updated with release updates.
Manage maintenance works approval and compliance.
  1. Final assessment and approval of received quotations for proposed maintenance works;
  2. Approve maintenance orders within delegated authorities;
  3. Review As Built Plans / Drawings prior to acceptance and approval by municipality for compliance and safekeeping thereof;
  4. Ensure the implementation and monitoring of the PMBOK Principles (11No.) to each and every proposed maintenance works to be undertaken by  service providers, i.e (Time, Cost and Quality Management, etc.);
  5. Management of SLA’s including benchmarking for service contracts;
  6. Manage the monthly evaluation and reports on service providers’ performance for grading purposes;
  7. Management of service providers’ database, compliance with legislation, (OHSA, CIDB & SARS) and standard building regulations.
Manage the accurate recording of maintenance costs and documentation
  1. Manage the receipts of all invoices for correctness and value for money prior to the final approval for payment;
  2. Ensure the payment approval as per delegations is arranged and documentation forwarded to Property Managers;
  3. Ensure that invoices for electrical work and new geyser installations are accompanied by Certificates of Compliance from registered / accredited Electrical Contractors and are varified for correctness and compliance , then signed off by ECDC’s Industrial Technician with wiremans license as recipient or by any other electrical specialist with wiremans license nominated by ECDC prior to approval for payment;
 
Report on Budget Variances.
 
  1. Analyse and report on maintenance categories and report on financial variances when they occur;
  2. Prepare monthly reports for maintenance expenditure versus budget and expenditure per maintenance category;
  3. Prepare monthly reports of actual expenditure versus budget / projections for presentation at monthly client liaison meetings with Property Management;
  4. Prepare maintenance expenditure per location report for Leasing Managers.
REQUIREMENTS
 
  1. B Tech in built environment and project management
  2. 3 years relevant experience in a built environment discipline, facilities management and advanced experience in Computer Literacy especially MS Projects, Micro / Win Q.S. packages;
  3. Must possess the following Competencies;
    • Report writing skills;
    • customer service orientation;
    • Budgeting skills;
    • possess both verbal and communication abilities;
 
This is a 3 year fixed term contract of employment and the successful candidate will be subjected to signing a performance contract. 

Our client reserves the right to apply the principles enshrined in the Employment Equity Act, its policies and plans.
 
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