Training Co-ordinator - Century City

Location: Cape Town, Western Cape, South Africa
Date Posted: 29-10-2018
Key Duties and Functions
 
  • Liaise with Planning & Steering Expert as well as TMSi Market Administrator to ensure the proper coordination of training courses as well as utilization of the Training Centre / External Venue. 
  • o scheduling and booking all training courses to capacity 
  • Prepare and submit to prescribed Travel Agency the necessary travel documentation for all travelling training delegate for specific training courses.
    • All bookings to be done with Amex
    • Build relationships with Amex to manage schedule better 
  • Communicate travel documentation and arrangements to all traveling training delegates.
  • Ordering and management of stationery stock for Training Centre
    • Order, prepare and maintain trainer stationery packs before the start of each training course.
    • Order, prepare and maintain training delegate stationery packs before the start of each training course.
    • Order, prepare and maintain training room stationery (e.g. Flip Chart Paper, Pinboard Paper, Printing paper, etc.) before the start of each training course.
    • Constant stock take every 2 weeks 
  • Order and management of training documentation via BMW SA Print Room 2 weeks before the start of each quarter for all courses taking place at the Training Centre, e.g. Participant Guides, Workbooks and assessments. 
  • Order, monitor and control the usage and storage of all training vehicles used at the Training Centre. o Liaise with Trainer/s to ensure that the correct vehicles are ordered for all training courses occurring at the Training Centre. Ordering to occur 2 weeks before each quarter.
  • Liaise with vehicle transport supplier to ensure collection and delivery of all vehicles ordered for the Training Centre. 2 weeks before the start of training.
  • Liaise with relevant partners to ensure that cars are clean and training vehicles are refuelled as required. 2-3 days before the start of training.
  • Order and management of training equipment necessary to carry out all training courses occurring at the Training Centre.
  • Liaise with BMW SA Maintenance department to ensure that the Training Centre is in workable condition. Ongoing and daily checks are required:
    • Lights
    • Data projectors
    • Desks and chairs
    • Fire extinguishers are working (monthly)
    • First Aid Kits are replenished (monthly) etc.
  • Liaise with the prescribed catering supplier for the ordering, co-ordination and delivery of catering for all training courses occurring at the Training Centre.
  • Continuous sourcing and pricing of competent caterers and suppliers
  • Contact all training delegates a week before commencement of the training course to ensure that specific dietary requirements are catered to.
  • Order and management of all training catering consumables stock at the Training Centre, e.g. Milk, Tea, Coffee, Sugar, Sweets, Biscuits, Soft Drinks, etc.
  • Request and submit all necessary quotations according to the internal Purchasing process at BMW SA.
  • Prepare and facilitate feedback forms on the last day of each training course occurring at the Training Centre.
  • Collect Attendance Registers, Feedback Forms (TC Midrand) and Indemnity Forms (if necessary) and send through to TMSi Market Administrator within 1 day of the training course ending.
    • TC Midrand to consolidate and send feedback to Trainer and Monthly report to Management
 
Qualification/ Skills/ Experience 
  • Grade 12
  • Knowledge of the retail motor industry (advantageous)
  • Strong Administration skills
  • Structured, systematic and good understanding of processes, policies and procedures using a LMS • Excellent written and verbal communication skills
  • Fluent in English
  • Good knowledge of general MS Office and PC applications (Excel, PowerPoint, Word) for presentation, report and communication purposes.
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