Bookkeeper (Cape Town)

Location: Paarl, Western Cape, South Africa
Date Posted: 28-07-2017
 

Bookkeeper
 
 
 Mission of Role
 To perform full accounting functions within the organization and assist on ad hoc basis with functions for sister companies.
 
Job Holder Profile
 
Education & Experience
  • Grade 12 Matric 
  • Tertiary education in Accounting
  • Certificate or program in payroll administration
  • High level of proficiency in Pastel Evolution in manufacturing environment crucial to this position
  • High level of Excel Skills – Vlookups, Pivot tables
  • At least 2 years experience in a similar position.
 Competency Requirements
 
  • Ability to work logically and systematically, with good time management
  • Ability to work well as part of a team & with excellent interpersonal skills
  • A positive attitude and high work ethic
  • Excellent numeric ability and attention to detail
  • Ability to work under pressure and reaching deadlines.
 Key Performance Indicators
 
Creditors Function
  • Creditor’s applications to be completed and submitted, terms and conditions to be checked and updated. Discounts to be updated on the discount sheet.
 
  • Creditors processing daily, monthly reconciliations (+/- 20 Creditors). Purchase orders and reconciliation pack and EFTs for payment to be signed off by managers and handed to the assistant financial manager by the 8th working day of the month.
 
EFT’s
  • EFTs (+/- 5 per week) for ad hoc payments, with valid supporting documents, managers signatures and correct invoicing details as per SARS, to be prepared for the assistant financial manager on a weekly basis.
 
Payroll
  • Processing of all salaries and wages on a monthly basis (currently 18 people). Preparing payroll schedule for the financial manager to check and sign off.
  • Run the applicable reports and prepare the necessary EFT payment documentation for all deductions, bargaining council and union payments.
  • UIF submission to labor department
  • Statistical information to Statistics SA - Quarterly
 
Petty Cash
  • Ensure that acceptable levels of cash are maintained and supporting documents for all petty cash payments received.
    • Summarize and reconcile petty cash on a monthly basis with all supporting documentation.
 
Administration
  • Banking as required. 
  • Follow-up on yellow tags (unresolved issues, missing docs, signatures) – Yellow tags for the previous month must be sorted out by the following mid-month.
  • Filing and general administration as required
 
Other duties
  • Creating new stock items on Evolution
  • Capturing production on Evolution
  • Capturing cutting instructions
  • Processing of banks on Evolution
  • Customer invoicing on Evolution ( +/- 25 invoices currently mostly only inter-company) – no follow up on payments required
  • VAT returns
  • EMP201 returns
  • MEIBC / NUMSA submissions
  • Year-end stock costing
  • Checking annual financial statements received from auditors for accuracy
 
Other Month end duties
  • Accruals
  • Stock / Stock valuation
  • Stock provisions
  • Evolution sales report
  • Updating asset register and processing depreciation
  • Calculate interest on shareholder’s loan and process
  • Interco reconciliations
  • Control account balancing
  • Hyperion Balance sheet and Income statement
  • Hyperion submission to HQ
  • Disclosure list at Quarter Ends and revaluation of foreign exchange accounts
  • Checking the bank account balance and listing expenses for cash flow planning
 
Other duties performed for sister companies
  • Checking of credit notes (monthly) (+/- 50 credit notes)
  • Updating customer credit limits on Evolution (weekly)
  • Insured turnover analysis on monthly basis
  • Liaising with lawyer on collection of long overdue debts
  • Month end Recharges (+/5 invoices)
 
 
 
 
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